What are the differences between internal and external signatures?

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In MOXIS, you have the option to distinguish between internal and external recipients. Thus, there are also two types of signatures: internal and external. This article deals with the question of what advantages the distinction brings.

1. Internal recipients

Internal signees are all singers who are part of your entity. As can be seen in step 3 in the article The signature process in MOXIS, the internal recipients can be found here (see figure 1 [1]).

1.1. The advantages of internal signatures

The advantages of distinguishing between internal and external signatures are as follows:

• You can sign orders in batches.

• It is possible to add an individual visualisation.

• Group invitations are also possible.

• Internal signatures allow you to specify representatives and define viewers.

• Signature profiles and visualisations can be entered with rules depending on the process/group/etc.

• They have access to the signature folder and can thus track the progress and status of the signing process.

2. External recipients

External signees include all signers who are not directly part of your organisation. These may be suppliers, consultants, future employees, etc. When creating a new job, you will find the external recipients here in the address book (see figure 2 [1]).

XiTip
Please note: Depending on the basic configuration of your MOXIS instance, the level of detail of the information taken from the address book into the signature varies. It is conceivable that, with the appropriate basic settings, a nickname entered in the address book may also be visible in a signature.

External signees receive their documents or orders to sign via MOXIS Guest. The tool allows external signatories to sign without having to be part of your entity (team, company, association).

You can find all the important information about external recipients and signatures in this article.

XiTip 
Make sure to distinguish between external and internal signees and maintain your address books accordingly. The more precise you are, the faster your jobs will be processed and the signees' administration will be carried out.